ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.
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Expectations for information security and privacy were also becoming increasingly significant to stakeholders — both within and outside of organizational boundaries. However, for recordkeepers as a profession, it is crunch time.
Machine learning, artificial intelligence are utilising massive volumes of data to train themselves to take over work and decision making formerly executed by people and organisations. We attempted, into commence our review by considering questions such as these.
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ISO 15489. Records management standard updated
Where does recordkeeping fit into this picture? The Standard does not specify an audience. We intentionally avoided certain things in the revised Standard, in order to best uso some of the goals we set for ourselves at the start.
After a long and occasionally painful development process, bywe had arrived at a revised version of the Standard which was endorsed by our colleagues and published by ISO. Often throughout the development process, we stopped to remind ourselves to think of records as data, whether structured to non-structured, 154892 with their contextualising metadata, which also serves as a management tool over time.
It had been formally adopted by over 50 nations and translated into 15 languages. As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of our old methods can be challenging. To remember that such data and metadata might be presented in any number of forms, and in different types of groupings or aggregations. Metadata for records and its criticality is stressed, and approaches to its design and management in line with existing advice in ISO [iv] are embedded throughout the document, in support of all aspects of making and managing records.
Clear and informative explanation of what we have done in reviewing the core standard for recordkeeping. Bearing such observations in mind, we agreed that in developing the Standard, we needed to build a forward —looking document, being careful not to fall into the many traps of paper-based thinking. We observed that when the work we do is powered by data and recorded in detail, granular and readily updatable access rules need to be executed in sophisticated ways.
This was the central standard in a suite of products on recordkeeping that had grown up in its wake since the issue of ISO Participatory cultures, trust technologies and decentralisation: In this world, the analytical skills of understanding context and deciding how we want to create records in the first place, or how we make decisions about their management at critical points such as systems migrations, are vital.
You are commenting using your Twitter account. Complex tools and robots once only available to high tech industries and governments are available to people in their homes. Several of us in the Editorial Group also argued strongly for a records continuum-inspired standard, in which the keeping of records is a continuous activity for a variety of reasons and with a variety of users than should be considered outside of constraints of time, place and custody. The revised Standard places a strong emphasis on appraisal as the most important tool to achieve appropriate and effective recordkeeping.
Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design and implementation is taking the form of a revision to the three ISO Information and documentation — Principles and functional requirements for records in electronic office environments Standards Share this: By Thomas Wolf, http: The Editorial Group was, inalso cognizant of the need to develop something that would last.
ISO/TR – Information and documentation — Records management — Part 2: Guidelines
Without embracing innovation and focusing on the special contributions that we make to 15498-2, efficient business, now 1549-2 in the long term, we will simply slide into irrelevance.
Email required Address never made public. This was, we felt, the most appropriate approach for work which we know is highly contingent, and also to ensure that opportunities for taking innovative approaches were not constrained. Decentralised protocols and technologies are introducing trust models based on computation, removing the need for authorities who authenticate transactions between parties.
Recordkeeping professionals have a unique and incredibly valuable set of understandings, but our message has often become lost amidst overly prescriptive or unhelpful, checklist-obsessed attempts to present them. A new ISO Working Group has been formed to describe how to go about appraisal work for managing records, to further promote this new understanding for the international audience.
In some sio, the transition to digital business is still in early stages, and in these cases, reassurance must be given that while the new Standard is digital in mindset, it is still entirely applicable in paper based or hybrid environments. In the revised ISO